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Free painter invoice template
Starts with typical painting lines. Add your prices, adjust the rooms or square metres, and save it as a PDF.
What to put on a painter invoice
Show prep and coats
Prep is where painting time goes, and it's the line customers don't see. Listing it, and the number of coats, explains the price and heads off "it only took two days".
Paint and materials
If you supplied the paint, list it on its own line; if the customer did, say so in the notes. Record the colours used: it saves a call when they want a touch-up next year.
Square metres or rooms
Either works. Square metres make variations easy to price; rooms are simpler for home owners. Keep it the same as your quote.
The starting lines are examples with no prices: add your own rates. Rules checked October 2026; they can change, so check your state's regulator for anything that matters.
Doing this every week?
Job management apps send quotes from your phone, turn them into invoices, chase late payers and sync with Xero or MYOB. See what ServiceM8, Tradify and Fergus would cost for your team.
Rather hand the admin to someone?
Tell us what's eating your evenings (quotes, invoices, chasing payments, the BAS) and we'll match you with a bookkeeper or admin assistant who works with trades. Free to ask, no obligation.
Common questions
Do painters need a licence number on invoices?
It depends on your state and the job's value; some states license painting work. If you hold a licence, add it in the optional field.
Should GST be on the paint as well as the labour?
If you're registered for GST, yes: it applies to the whole sale, paint included.
Can I copy the invoice into a text message?
Yes: "Copy as text" gives a plain version you can paste anywhere. The PDF looks better for email.