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Free builder invoice template (progress claims)
Set up for a progress claim. Keep the stage you're claiming, enter the amount, and save it as a PDF. Free, and nothing leaves your device.
What to put on a builder invoice
Stage percentages (Victoria)
For domestic building contracts in Victoria, Consumer Affairs Victoria sets the most you can claim at each stage. For a contract covering all stages: base 10%, frame 15%, lock-up 35% and fixing 25% of the contract price. For a contract to lock-up only: base 20% and frame 25%. For a contract to fixing: base 12%, frame 18% and lock-up 40%. Claim a stage only once it's complete.
Deposits
The deposit is capped too: 10% if the contract price is under $20,000, and 5% if it's $20,000 or more.
Name the contract and the stage
Each claim should say which contract it's under, which stage it's for, and that the stage is complete. Approved variations go on their own lines so the customer can match them to the signed variation.
Other states
Other states set their own progress payment rules. Check your state's consumer affairs or building regulator before you rely on these numbers.
The starting lines are examples with no prices: add your own rates. Rules checked October 2026; they can change, so check your state's regulator for anything that matters.
Doing this every week?
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Tell us what's eating your evenings (quotes, invoices, chasing payments, the BAS) and we'll match you with a bookkeeper or admin assistant who works with trades. Free to ask, no obligation.
Common questions
Can I claim a stage before it's finished?
Not under a Victorian domestic building contract: a stage payment is due only once that stage is complete.
Do variations go on the progress claim?
Approved variations can be claimed with the stage, each on its own line with its variation number, so the customer can see what they're paying for.
Is a progress claim a tax invoice?
If you're registered for GST, choose a GST option and the builder titles it TAX INVOICE with GST shown, which is what your customer needs.